As a Facilities Associate, you will lead various office management and support tasks across our teams. In this role, you’ll collaborate cross-functionally and you’ll get to exercise impeccable judgment to improve operational efficiency and help us continue to succeed.

What you’ll do as a Facilities Associate

• Coordinate and manage all aspects of office organization and efficiency.

• Distribute working stations and supplies to new hires and regularly update office plans and seating arrangements.

• Facilitate the planning and booking of business travel, transportation, and accommodations as necessary.

• Maintain the office budget and coordinate with accounting and finance to ensure alignment.

• Organize and prepare invoices for payment in coordination with the Accounts Payable team.

• Monitor office space for any maintenance needs or critical safety issues.

• Manage all employee vouchers as part of our social benefits - meals, birthdays, parking, etc.

• Participate directly in organizing and managing the processes for issuing visas, residence permissions, licenses for exercising operational activities in the USA, etc.

What you’ll bring

• A Bachelor’s Degree in Business Administration or another related field.

• At least 1 year of professional experience in an office or front-desk setting.

• Excellent organizational and communication skills with the ability to work in an open office environment.

• A strong desire to work in a team setting and a passion for working with people.

• Proficiency with Microsoft Excel and other core business systems.

• English Language – level C1, written and verbal communication.

• Strong organizational skills with the ability to work in a fast-paced environment.

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